Help/ Workflows/ Contests/ Judging & Deliberation

Judging & Deliberation Workflow

After voting concludes, contests with a judging component enter the deliberation phase. Assigned judges evaluate entries against a structured rubric, discuss their assessments, build consensus, and determine final winners.

Admin Assigns Judges to Contest Judges Receive Invitation Email Accept? Yes Judge Accepted Added to Panel No Declined - Reassign SCORING PHASE Evaluate Entries Score Against Rubric Criteria Individual Scores Submitted Privately Scoring Rubric Creativity • Quality Originality • Engagement DELIBERATION PHASE Judges Discuss Private Discussion Thread Consensus Building Resolve Disagreements Final Rankings Locked & Certified Winners Announced! Legend System / Evaluation Judge Action Complete Discussion Decision

Step-by-Step Explanation

1

Admin Assigns Judges

Contest administrators select qualified judges based on expertise, reputation, and availability. Each contest typically has 3-5 judges for balanced deliberation.

2

Judges Receive Invitation

Selected judges receive an email and in-app notification with contest details, timeline, judging criteria, and a link to accept or decline the invitation.

3

Accept or Decline

Judges review the commitment and accept or decline. Declined invitations trigger automatic reassignment so the panel is always fully staffed.

4

Evaluate Entries on Rubric

Each judge independently reviews every entry, scoring them on predefined criteria such as creativity, production quality, originality, and audience engagement.

5

Individual Scores Submitted

Judges submit their scores privately. The system aggregates scores and identifies where judges agree and where there are significant discrepancies.

6

Deliberation Discussion

Judges enter a private discussion thread to talk through their evaluations, highlight exceptional entries, and address scoring differences.

7

Consensus Building

Through structured dialogue, judges work to resolve disagreements and converge on a final ranking that reflects the panel's collective judgment.

8

Final Rankings & Winners Announced

The agreed-upon rankings are locked and certified. Winners are announced on the platform with public notifications, and prizes are distributed accordingly.